What is Smart Project Management? and How is this helpful in Project Management Work. You will about this below. Read Thoroughly, Understand the 9 Key Important Steps for Smart Project Management.
There’s a lot of difference between when you manage a project just for the sake of doing it and when you manage a project after you’ve laid down some foundation for it.
Just like any long-lasting building needs a solid foundation for it to stand on, a project also needs some foundation to start.
Project management cannot be achieved with talent alone. Even though it plays a key role, the managers also need discipline and dedication.
9 important points to remember if you want to have a project going through without any jeopardy –
1. Plan Ahead
Even though you feel like you want to boost ahead with the project – you should not. As tempting as it is, you should still lay down a realistic plan for the project. Plan the goals, a realistic timeline for the whole project and the deadlines as well. Doing this will keep your mind at ease, as now you have a set date and time for the tasks to be done.
2. Teamwork makes the Dream Work
This is another essential part of your planning. You will be selecting the members of your team carefully since you want the right people with the right skills to work at the right task.
One wrong member and you have essentially jeopardised the whole project. Hence, choose the members of your team carefully.
3. Everyone should be Up to Date
You must make sure everyone knows what their role is in the team. Spend quality time discussing all the information, the deadlines, and the goals of the project.
Make doubly sure, everyone knows what they are doing and where they are needed the most.
4. Discuss with the Share Holders
Meet and discuss your current plan about the project with the shareholders – your employer and customers and the project sponsor.
See that they know what you are doing and ask what their needs and expectations are. And then, prioritise the goals accordingly.
Based on this, make a project scope document, and share it with the shareholders. See to it, that everyone is up to date with everything and know what you are doing.
5. Select a Good Project management Tool
There are various project management tools. You must select the one with which everyone on your team is comfortable.
Having a tool that doesn’t sit well with your team members can be a problem afterwards.
6. Prioritise the Important Work
You are off to a great start if you complete the most important work first. If you do that first, you know you won’t be facing many problems afterwards. Getting it done first will also keep your team’s motivation.
7. Have regular meetings
Stay updated with what your team is doing. See if there are any problems faced by them and solve it immediately.
Do so as you want to maintain the team’s speed and morale. You do not want your project to have come to a standstill because of one problem.
You also must make sure that during these meetings scheduled meetings, everyone has their motivation up – including your own.
8. Assess all the Possible Risks
You must make sure there aren’t any risks beforehand. If any, develop plans to eliminate the risks. If not, at least negate its effect on the project as much as possible.
You can’t underestimate such risks, you never know which one might become really problematic.
9. Make a Report
After your project is done, make a report to see where you made all the errors. Also, where you took the right decisions.
It doesn’t have to be submitted to your head, rather it is just a progress report. So that in the future, you know what you can do when a similar problem arises or prevent it from happening.
With these 9 steps, I hope you know what to do for smarter project management in the future.